People Services Specialist (Part-time 60% FTE)

Company Description

Constanter is one of Europe’s largest independent philanthropic organizations, established to promote respect for human dignity, sustainability and social justice. Founded and fully supported by the Brenninkmeijer family-business owners, it serves as an umbrella organization for Porticus and Laudes Foundation, among others.

Constanter Philanthropy Services (CPS) professionally supports and enables all of the philanthropic organisations founded by the Brenninkmeijer family entrepreneurs to maximise their impact in service of the common good. CPS does this through providing high-quality, fit-for-purpose operational support in the areas of HR, IT, Finance, Risk, Legal, Tax, Insurances, Facilities, Travel, Procurement, Security, Project Management, and Reporting. 

CPS is a global organization, built on the premise of strong collaboration and striving for professional excellence together. The work we do makes a real difference, so we dedicate the best of our skills and knowledge to it, striving to make a positive contribution every day. 

Job Description

The People Services Specialist handles both front and back-office tasks. You will provide customer service for Employee lifecycle related processes through inquiry management and resolution. You will provide functional expertise and specialized process administration while owning and delivering continuous improvement, operational reporting and service management to colleagues in 14 different countries.

The People Services Specialist manages People technology, reporting and analytics. You will also be managing People data and high-volume transactional processing, reviews People transactional data and deliver reports. Executes compliance and regulatory reporting.

KEY RESPONSIBILITIES

• Acts as an administrative point of contact for People inquiries through MS Teams, email, and the ticketing system, ensuring timely routing or resolution.
• Supports awareness and understanding of People Services processes and channels across the organization.
• Tracks, documents, and helps resolve escalated inquiries with a strong focus on accuracy and follow-through.
• Provides administrative payroll support, including preparing monthly inputs and performing checks.
• Executes standard People processes and procedures in alignment with guidance from the CoE.
• Generates routine operational reports and supports basic data analysis for improvement initiatives.
• Processes administrative data changes in HR systems, ensuring accuracy and proper documentation for all employee lifecycle activities.
• Administers joiner, mover, and leaver information and updates personnel files accordingly.
• Coordinates and executes on- and off-boarding activities, ensuring documentation and system updates are completed.
• Handles compliance-related administrative tasks and supports regulatory reporting.
• Supports and maintains People Services systems, including basic configuration and updates as required.
• Promotes operational efficiency and contributes to an inclusive, continuous-improvement mindset within the People Services Team.

Qualifications

REQUIRED QUALIFICATIONS

• A Bachelor's degree or equivalent relevant experience
• A minimum of 2-4 years professional experience in HR administration
• Experience with a HRIS, preferably HiBob.
• Proficiency in MS Office applications.
• Fluent in English, Dutch is an advantage. Any additional language is a plus.
• Experience working in a fast paced international environment
• Able to handle sensitive information, discrete with a high standard of integrity
• Ability to quickly learn new software platforms

Additional Information

What we offer

Of course, it is a two-way street, this means that we offer not only a competitive salary, but we believe in a healthy work-life balance. This is what you can expect from us:

• This role is based in Amsterdam, The Netherlands.
• This position is part-time (24 hours/week). The hours may be spread across the working week.  
• The salary range for this position is €50,000 - €55,000 on a full-time (100%) basis including holiday allowance and 13th month and is pro-rated based on the working hours required for the role.
• Hybrid working opportunity: our guidelines allow for up to 60% remote work.
• Take advantage of our Flexible Working Guidelines and work up to 10 days per year from abroad, anywhere in the world.
• 31 vacation days (based on full-time 100%) and 4 volunteering days per year (pro-rated to working hours of the role).
• Comprehensive benefits package (incl. WFH/commuting allowance, learning budget, pension scheme, insurances, office lunches, etc.)

Additional information

• A valid work permit is required.
• An (online) assessment can be part of the recruitment process.
• Reference checks and background checks are part of the final hiring procedure.

If you wish to apply, please submit your CV and motivation letter in English (please upload them in PDF format). Applications will be considered on a rolling basis therefore, if you're interested, we encourage you to submit your application as soon as possible.

We are an equal opportunity employer. We believe that having a staff with diverse personal and professional backgrounds and lived experiences enhances our ability to meet our mission. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, prior justice system involvement, veteran, or disability status.