Governance & Strategic Coordinator

✈️ About Smart Freight Centre 
Think about the package that just arrived at your doorstep; the products on store shelves, or the goods being shipped across oceans. Logistics is everywhere, powering the world we live in. And because it’s everywhere, it’s also one of the biggest contributors to carbon emissions globally. 
  
That’s where Smart Freight Centre (SFC) steps in. We’re tackling the carbon footprint of logistics head-on, working with businesses, governments, and key players around the globe. Our mission? To transform the logistics sector into a zero-emission industry by 2050, or hopefully even sooner. Want to help drive this change? Join us. 

Smart Freight Centre (SFC) is an NGO that has gained a lot of attention during the past 10 years, as we have been leading the way to an efficient and zero-emissions global freight sector. We drive transparency and mobilize multinational companies and their logistics partners to take action. This is done through globally standardized guidelines for industry to calculate, report, and reduce emissions. 

✏️ About the position 
Smart Freight Centre is entering a new phase of organisational growth and global expansion. As our programmes and partnerships continue to scale, strong governance processes, structured coordination, and disciplined revenue oversight are increasingly important to support effective decision-making and leadership alignment.

The Governance & Strategic Coordination Officer plays a key role in supporting the organisation’s leadership team by ensuring that strategic planning processes, fundraising governance, and Management Team workflows operate with clarity, discipline, and consistency.

This role sits at the intersection of strategy, governance, and operational coordination, helping translate leadership priorities into structured processes, clear documentation, and effective follow-through.

By providing structured oversight across grant governance, strategic planning cycles, and leadership coordination, the role enables SFC’s senior leadership to focus on high-level strategy, partnerships, and program delivery.

⏰ Hours: 40 hours/week 
⚓ Location: Amsterdam (hybrid work) Minimum 2 days per week in office location
⌛ Starting date: April/May 2026
      Salary Range: €3,416.00 - €3,750 gross per month inclusive of 8% holiday allowance

⭐ Here’s an idea of what tasks you might be working on 
1. Fundraising & Revenue Governance
Support the organisation’s fundraising governance by maintaining clear oversight of the revenue pipeline and ensuring alignment between program teams, strategy, and finance.

Responsibilities include:

• Maintain structured oversight of the full grants and corporate contributions pipeline in Salesforce, in close collaboration with Senior Strategy Manager.
• Coordinate monthly revenue validation cycles between Program Teams and Finance.
• Track proposal submission deadlines, reporting timelines, and compliance requirements.
• Prepare revenue dashboards and forecasting.
• Flag discrepancies, risks, or missing documentation for escalation.
• Coordinate due diligence documentation and maintain centralized repository.
• Support process improvement in grant governance and forecasting alignment..

2. Governance & Management Team Coordination

• Coordinate preparation of Management Team agendas in collaboration with Senior Strategy Manager
• Track MT action items and ensure timely follow-up
• Maintain documentation of strategic priorities and planning milestones
• Support preparation of annual planning and 3-year strategy materials
• Ensure alignment between planning outputs and reporting frameworks
• Maintain structured archive of governance documents and decision logs

3. Leadership Support

• Provide structured calendar and workflow coordination support to the Senior Director to ensure alignment with MT rhythm and strategic priorities
• Coordinate preparation of briefing materials for senior leadership meetings
• Support cross-functional scheduling linked to governance and revenue processes
• Ensure visibility and tracking of leadership-level commitments and deadlines.

Key Deliverables:

• Accurate and up-to-date fundraising pipeline oversight and reporting
• Consistent Management Team agenda preparation and action tracking
• Clear governance documentation and decision logs
• Improved alignment between revenue forecasting, program reporting, and Finance processes
• Strong coordination of leadership processes that reduces operational friction.

⭐ Skills and Capabilities
We are looking for someone who enjoys working at the centre of organisational coordination and who thrives in structured, fast-moving environments.

The ideal candidate will bring:

• Experience in operations, governance coordination, project management, or organisational support roles
• Strong organisational and process management skills
• Comfort working with data systems and CRM platforms (Salesforce experience preferred)
• High attention to detail and strong follow-through
• Ability to manage multiple priorities and deadlines across teams
• Professional discretion and confidence working with senior stakeholders
• Clear written communication and documentation skills
• A structured, calm, and proactive working style

Success in this role will include:

• Improved accuracy and timeliness of revenue forecasting and reporting
• Clear and consistent Management Team governance processes
• Governance materials prepared on time and to a high standard
• Reduced operational burden on senior leadership
• Increased clarity across planning, reporting, and coordination cycles

Why this Role Matters:
This role contributes directly to strengthening institutional governance, strategic coordination, and revenue discipline within Smart Freight Centre.
By ensuring strong internal processes and leadership alignment, the Governance & Strategic Coordination Officer helps enable the organisation to scale its impact in accelerating freight decarbonisation globally.

❤️Join a culture of collaboration, innovation, and sustainability. What you will get:
At Smart Freight Centre, we believe in collaboration, creativity, and sustainability. We value everyone’s ideas and create a welcoming space where you can grow and make an impact. 
 
Take time for yourself: Enjoy 27 days of holiday and 10 public holidays to relax, recharge, and do what matters most to you. 
Right where you need to be: Our office is located in the heart of Amsterdam, offering the perfect base for hybrid working. 
Travel made easy: If you’re in the Netherlands, we’ll provide you with an NS Business card, so commuting is one less thing to worry about. 
Bike loan scheme: Prefer cycling? We’ll help you get rolling with our bike loan program. 
Grow with us: We provide learning opportunities; you can keep building your skills and knowledge. 
Care for your mind: Full access to OpenUp means you can connect with psychologists, join mindfulness classes, and explore courses to support your mental health. 
Good times guaranteed: Whether it’s a creative workshop, a fun challenge, or some drinks and bites, join our team-building activities and enjoy time with your colleagues. 

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